Undersecretaries Associate Secretaries Bureau and Provider Owners Regional Manager Educational Institutions Department Superintendents Community Simple and Additional Education Minds All The Others Involved

Undersecretaries Associate Secretaries Bureau and Provider Owners Regional Manager Educational Institutions Department Superintendents Community Simple and Additional Education Minds All The Others Involved

1. The section of training (DepEd) challenges the encased standards from the pass of Learners’ School reports, which creates common steps and methods from the request, and discharge of students’ Form 137 (long-term tape) and Form 138 (review Card) throughout open institutions nationwide.

2. This insurance will ensure the clean and reliable asking for and launching of students’ class reports without inconveniencing the students and moms and dads.

3. All DepEd assignments and other related issuances, foibles, and arrangements, which can be contradictory using this coverage, tends to be hereby repealed, rescinded, or adapted consequently.



I. Reason

There’s two standard class data that report the learner’s member profile and educational and extra-curricular standings: kind 137, called the everlasting history, containing the learner’s page and old educational report, and type 138 or the state credit which shows the academic efficiency of a learner in a provided school spring. DepEd Arrange Number 8, s. 2015, the class room examination rules, provided the rules about critical information to be a part of types 137 and 138.

Kind 138 was circulated to levels 1 to 10 students every end of the grading duration while Grades 11 to 12 will get they every ending semester. At the end of the institution year, type 138 was a required file for a learner enrolling to another location rating stage precisely as it furthermore implies the learner’s promotional updates. Having said that, school authorities ask for the making of Form 137 of marks 1 to 12 students which shift to some other class or change from simple to second.

When you look at the absence of specified standards, the process of requesting and launching of certified faculty documents of learners change per college. This strategy shall establish the functions becoming implemented from the faculty in managing the learner’s faculty reports if learners register, transfer colleges, and request pertinent information other appropriate applications.

Two. Extent on the Insurance Policy

The purchase will create standard processes and standards into the request so discharge of learners’ produce 137 (fixed capture) plus Form 138 (Report Card) in total schools and Schools Division Offices (SDOs) nationwide.

III. Meaning Of Terminology

  1. Form 137 (lasting track record) – long-lasting university learner report displaying the old academic and co-curricular track record of this learner
  2. Form 138 (document credit) – record display the educational overall performance of a student in a provided school season
  3. Obtaining Faculty – the school asking for for all the long-term registers of a moving student
  4. Originating class – the college delivering the long lasting files of a moving student

IV. Approach Statement

The section hereby determines the conventional procedures and protocols in seeking and issuing of learner’s school documents. This apparatus follows the DepEd’s sight, purpose and center worth and signs up for the principles of:

a. absolutely free, excellent basic degree;

b. Clearness and responsibility;

c. availability and timely launch of students’ faculty data; and

d. protection and privacy of students’ information.

Information on Learner’s University Record

This policy describes the regular practices inside the send of students’ school files. This approach advice the procedures in requesting the long-lasting class record (version 137) for a proficient shift of records without inconveniencing mom and dad or even the learners.

To guarantee the efficient launch and exchange of learners’ school files, in this article will probably be seen:

a. The transport of record of students must certanly be made easy and rapid without encumbering the students and moms and dads. However, this ought to definitely not endanger the confidentiality and protection of university documents.

b. acquiring institutes shall safe all long-lasting data (version 137) of all of the incoming learners ahead of the stop of primary grading period. For transferred-in learners during the faculty spring www.besthookupwebsites.org/christian-dating, transport of reports will probably be protected thirty day period (30) from first-day of faculty attendance.

c. students and/or their own moms and dads or parent commonly able to hand-carry the Permanent lists (kind 137) to the obtaining college.

d. In case there is unavailability of Form 137 as a result of scenarios beyond all of our management, the state on marketing promotions (Faculty Form 5) may be used as alternative, you see on facilities department company (SDO).

e. The Learner Facts method (LIS) will be employed as program for the inquire and discharge of learner faculty reports; hence the exchange shall firmly become amongst the receiving and originating schooling only.

Here techniques must accompanied to enhance the need and release system:

A. School-to-School Shift of Form 137

The majority of dealings on shift of learner’s school history normally come during enrolment course and following opening of courses. To support the clean and rapid send of record, the flowchart below explains the operation of inquire and launch of students’ Form 137between the receiving university and coming university;

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